ReviewsAdd-In Review – Digital ArcHound Windows Home Server Edition

Add-In Review – Digital ArcHound Windows Home Server Edition

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Digital ArcHound – Windows Home Server Edition is a multi-user software solution that has been designed for individuals, families and small businesses to quickly and easily move toward a truly paperless environment by allowing them to store, retrieve, archive and manage their electronic documents in a new and innovative way.

Using the Digital ArcHound client software, each computer connected to the WHS server can independently archive, search, recall, email and combine archives from a centrally located archive vault on the WHS server.

Users are reporting that when they need to recall or email a bill, insurance statement, report cards, contract, receipt or other important piece of information, Digital ArcHound is the easiest way to find it.

Digital ArcHound – Windows Home Server Edition has a main installer that assists in the installation of the following components:

  • WHS Server Console:
    • Digital ArcHound Tab Installation for the Windows Home Server
  • Client Connector (32 and 64 bit):
    • Installation for Windows XP, Vista Home Premium, Vista (32-Bit and 64-Bit)
  • PDF Digitizer Printer:
    • Web link download version for Windows XP and Vista (32-bit) only.
    • Vista (64-bit) is not yet supported

INSTALLING DIGITAL ARCHOUND

Installing Digital ArcHound is very simple and installs exactly the same as most add-ins. For a walk-through on installing add-ins, click here.

Ready to installAdd In Available to Install

The only real difference is that during the installation process you are asked to select a Shared Folder for the Digital ArcHound Archives. You are provided with a list of existing folders to choose from. Don’t worry though you can soon change this later, so for now just pick one and click OK to continue.

Select a shared folder for archives

You will then get a message telling you what to do next. This is actually quite refreshing to see as usually the add-in just installs, and WHS Console closes and that’s it. So, nice work guys!

Installation - Whats Next

You also need to install the Digital ArcHound client on each computer you want to use. The client works on either Windows Vista or Windows XP. Also you need to ensure that Adobe Read version 7 or higher is installed on each computer, prior to installing the client.

The setup file for the client is located in the Digital ArcHound folder on your Windows Home Server in whatever Shared Folder you selected during the WHS part of the installation.

Just double-click on the SetupClient.msi file to begin the client installation process and work through the steps.

Client Install 1 Client Install 2 Client Install 3 Client Install 4 Client Install 5 Client Install 6

If you launch the newly installed Digital ArcHound Client, the first thing you will be asked is the name of your Windows Home Server.

Find WHS

Type the name of your WHS and click Connect.

Found WHS

Just click Save to complete this step.

USING DIGITAL ARCHOUND

When you launch the client, you will see the following screen – which is called the Digital ArcHound Workspace.

DA Client windows

To start, all you have to do is drag and drop a PDF onto the left hand window (where the picture of the doggie is).

Your PDF will then appear, as mine has done and you will need to enter document information in the right hand window. Remember, the more information you put in here, the easier and better the searching will be. I know it will take some time to do this with all your documents but it will be so worth it later on when you are searching for one thing!

PDF added

You can use one of the existing categories, or you can create your own.

Add new category

In my case, I created a category called Windows Home Server.

When you have entered all the information, click one of the Save buttons (depending on what you want to do next). The PDF will now be processed and added to your archive. Depending on the size of your PDF, this make take a few moments.

archive complete

You can also scan documents directly into the archive as long as you have a supported scanner.

A nice feature is when you create a new PDF or copy a PDF, Digital ArcHound automatically picks up on this and asks you if you want the new one processed.

processing PDF

You can then decide to copy to the workspace, move to the workspace, ignore or even delete the PDF.

It is very easy to search – all you need to do is click on the Search by Keyword button.

search

Then just type in some search criteria and click the yellow search box. The results are then displayed for you. In this example, I did a search for the word Windows in my archive.

search results - windows

This is the reason why you need to spend time when you add your PDFs to your archives to ensure that you fill in all the relevant data. The more information you put in when you add the PDFs, the better the searching becomes and the greater the chances of you finding what you are actually looking for.

If you want to see information about your archive, including the amount of disk space used and the number of documents in each category, just click on the Manage Archives button.

Manage Archives

Now, if we go back to the Windows Home Server Console add-in you can see that there are items in your archive.

WHS Console

There are a number of options available to you from the WHS Console:

Backup Archives – backup to another device, drive or folder
Restore Archives – restore a previously saved backup
Relocate Archives – move your vault to another drive location
Archive Cleanup – remove temporary files left from a power failure
Licensing – setup one time on the WHS when you initially install
View all Digital ArcHound Statistics – including Information about services,  Database Size,  Drive Space Used and what is Available, Application and Database Version numbers, Archive Statistics; number of archives based on categories and Active Users currently logged on and using Digital ArcHound.

It is very important to backup your archive, you may want to store that backup offsite.

To backup your archive, just click the Backup Archives button and enter all the relevant details as asked (a backup description and also the backup destination) – then click on the Back Up NOW button.

backup archives

Depending on how big your archive is, this could take a few moments.

backup completed

Now in the event of a problem you can easily recover your archive.

CONCLUSION

I really like this add-in, a lot! Apart from having a lot of PDFs with technical information on, I also run my own business which means I have a LOT of paperwork I need to keep, and sometimes it can be a real pain looking for a document. Digital ArcHound makes it very simple for me to find what I am looking for, as long as I take the time to enter all the relevant information in, which I can tell you know I absolutely intend to do!

If you have a lot of documents you want to store and be able to easily search, or you run your own business, then I highly recommend this product.

The price for the Digital ArcHound Windows Home Server edition is currently $79.95.

If you would like to try out Digital ArcHound for yourself, there is a free 15 trial edition which you can download by clicking here.

Andrew Edney
Andrew Edneyhttps://moviesgamesandtechcom.wpcomstaging.com
I am the owner and editor of this site. I have been interested in gadgets and tech since I was a little kid. I have also written a number of books on various tech subjects. I also blog for The Huffington Post and for FHM. And I am honoured to be a Microsoft MVP since January 2008 - again this year as an Xbox MVP.

2 COMMENTS

  1. I am looking for a very simple help, and maybe you can support me? I seem to have deleted by mistake a Temp folder needed to run the software.
    I have the following directories on my server:
    – ArcHound Temp
    – Vault
    But it seems that some sort of Temp folder is needed, where items in process of archiving are stored.
    Your help would save me
    Kind regards,
    Joël

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